Editing and Proofreading Tech Content

I've been an editor for 7 years now. And here’s a truth bomb: 99% of editing advice online is generic. “Check grammar.” “Shorten sentences.” “Take a break.” Yes, but can we dig deeper? Today, I'm revealing the most underrated, unspoken editing hacks. No gatekeeping here: → Zoom Out to 50%: Sounds weird? Try it. Reducing text size makes formatting issues obvious. You’ll spot uneven line lengths and clunky layouts instantly. → Voice Note Test: Record yourself reading your draft aloud. Listen back without reading along. Awkward wording stands out painfully clear. → 'So What?' Technique: After every paragraph, ask “So what?” If there's no clear purpose—rephrase or remove. Keeps writing tight, engaging, purposeful. → One-Screen Rule: Keep each subheading's content fitting one screen. Scrolling mid-section causes reader fatigue. Break it down—short and crisp is key. → Color-Code Edits: Highlight different issues with different colors: 1) Pink for weak words (really, very, stuff). 2) Blue for unclear ideas. 3) Yellow for repetitive points. Visual cues speed up final revisions drastically. → Find-and-Replace for Punctuation: Search your commas, semicolons, dashes. Do you overuse them? Replace some with periods to punch up readability. → The Font Swap: Change your font temporarily. Your brain sees text as 'new' content. Mistakes and awkward phrasings jump right out. → Reverse Outline: Summarize each paragraph in 3-4 words. Is there logical flow? If not, rearrange or rework ruthlessly. Editing is surgery (don't question me). These hacks transform good content into remarkable content. But hey, I'm always learning. What's your top editing secret nobody talks about? Share it below 👇

I've been in the field of #ContentWriting for 7+ years, and over the years, I've made mistakes, learned from them, and evolved as a writer. For the first few years, I used to write great content and leave it as it was. The editor then came up with 100+ comments and suggestions, which added a sense of frustration. After a few years of experience, I had a few chats with my Manager and Editor. They told me to focus on #editing and #proofreading skills. Here is a checklist I follow for self #editing and #proofreading: ✨ Write short sentences (1-1.5 Lines or 12-15 Words). ✨Write short paragraphs (3-4 lines max.); Start new para if they’re not conveying the same meaning. ✨ Try to keep the introduction short and crisp. (Max. 140-150 Words) ✨ Don’t blindly accept Grammarly’s suggestions. (Moreover, As a result, In addition to, But, etc.) ✨ Always try to see if you can shorten sentences without changing the context. ✨ Try to make H2’s - actionable and conversational. ✨ H3’s - should have the same pattern (Either actionable or advice, not a mix of both) ✨ Avoid using unnecessary and/or (Quickly and effectively, friendly or good). ✨ When adding a Case Study of a renowned company - Try to bring the benefits of using particular tech and not highlight the company. ✨ Work on the transition between two sections; Avoid repeating the same pattern. ✨ Write 2 to 3 lines when starting a new H2 - to add context. #editing #proofreading #contentwriting #contentmarketing #growth #tuesdaythoughts

Nobody’s perfect. But we can try. Here’s the four-step proofreading process I follow to file error-free content. 1.    Microsoft Word. Pretty basic: I look for any red lines, and double-check all names and titles. 2.    Gmail. This might be weird, but I open a blank email message and paste in my draft. Gmail has a different (and better) spell/grammar check than Word, and I catch things I missed on my first pass. It would probably make more sense to use Grammarly, or even Google Docs, but this is what I do. 3.    AI. This is usually a frustrating experience. Claude and ChatGPT have both gotten better with hallucinations, but for some reason they insist on inventing errors in my own drafts. But once in a while, they come through with a big catch. (Obviously, I skip this step if there’s any sensitive/protected info in my draft.) 4.    Read Aloud. It’s the oldest trick in the writer book, but I’m not sure how many people actually do it. Reading your writing out loud will help you catch errors you’d otherwise miss—and also help you notice when a sentence simply sounds awkward. I’ve actually brought AI into this step, too. At $10 a month for ¼ of my proofreading process, NaturalReader is a bit of an extravagance. But it's worth it if it helps me file my best work. And it does. Anyone have a more anal proofreading process than mine? 😃